AMSR privacy policy

We are committed to ensuring that your privacy is protected.

This policy sets out how AMSR uses and protects any information that you give us when applying for assistance, become a member of corporate sponsor, participate in events including fund raising events, or to receive our newsletter. We may change this policy from time to time by updating this page. Changes will be notified in the News pages of the AMSR website.

What we do with the data that we collect

Information collected from sponsors of AMSR, users of the archive and participants in events is to allow us to administer your donation or the events and to provide you with our newsletter.  We may collect your name, email and/or home address, details of any financial donations made, or donations of archive material, newsletters and other material that we have sent you, and AMSR events that you may attend.

This information will be held securely in password protected documents or locked filing cabinets.

You may opt out of receiving material at any time by contacting enquiries@amsr.org.uk

We will not use your data for any purpose other than that for which it was given.

We will not transfer your personal data outside of the European Economic Area.

In line with data protection laws, we will use such information appropriately and retain it for no longer than is necessary. We will keep records of donations for five years beyond the final donation made by an individual for accountancy purposes.  If you opt out of receiving the newsletter or other material from AMSR, then all information will be deleted other than your name and basic contact details (email and/or home address) together with a ‘do not contact’ marker in order to ensure that we do not contact you for at least five years.

AMSR is the Data Controller for the data you provide.

Should we collect personal data that is not already in the public domain as part of the material within the archive, we will seek your consent to hold it if that is practical. This data will be placed in the public domain as part of the archive. It will not then be possible to withdraw consent and it will be held there indefinitely.

Your rights

You have a right to request a copy of the personal information we hold for you. When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. You will need to contact us via email and we will respond within one month.

You also have a right to request that the personal information we hold for you be rectified (in case of errors) or erased.

In the event that we cannot provide you with access to your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

If you have any queries about the data that we hold for you, you can contact us at enquiries@amsr.org.uk. We will do everything that we can to help. You can also look at the ICO website for more information.

April 2018